Compliance Management Solutions: Best Risk and Compliance Management Software

Ensure compliance without compromise with Arctera’s unified system that covers discovery, governance, and risk management. We make it simple for you to protect sensitive information and prevent costly penalties.

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The compliance challenge, solved with our management software

Are you struggling to keep your data secure and compliant amid evolving regulations and increasing threats? You need an all-in-one software solution that effectively manages compliance across all areas, from data discovery and governance to surveillance and data security.

Our goal is to tackle your most pressing challenges in one end-to-end product, understanding where your data lives, what type it is, how it’s used, and who can access it. This insight supports critical use cases, from eliminating unnecessary or outdated data to remediating unauthorized access, such as in HIPAA-related scenarios.

Your challenge

• Siloed systems make it hard to see the full picture, meaning some compliance risks go unnoticed or unmanaged
• Manual compliance checks are time consuming and prone to human error
• Complex and changing regulations are hard to keep up with, making compliance overwhelming
• Hidden and dark data fall through the cracks, creating overlooked risks
• Lack of defense causes reactive incident response rather than detecting and preventing potential breaches
• The pace of emerging digital tools and off-channel communications means correspondence often goes unmonitored
• Accurately proving compliance during audits is an uphill battle

Arctera’s solution

• A single platform that unifies governance, surveillance, eDiscovery, and archiving across 120+ data sources through a single pane of glass
• AI-driven policies and smart automation reduce manual load and increase accuracy
• Pre-built regulatory templates of frameworks and customizable policies and procedures make staying aligned with global regulations easy
• Advanced data discovery and classification tools reveal and manage unstructured or legacy content
• Proactive surveillance and auditing features surface unusual patterns and early-warning attack signals to help organizations stay ahead of compliance and regulatory risks. This system supports the prevention of issues such as market abuse, insider trading, and other potential breaches before they escalate.
• Real-time capture and supervision across modern communication channels, with AI flagging anomalies for review
• Always-on reporting and dashboards with intuitive interfaces keep you defensible against audits at all times

Want to further future-proof your corporate compliance strategy in the age of artificial intelligence?

Explore our guide on Best Practices for Compliance Management on AI Risk Policies

Our solutions: The pillars of compliance management

Compliance involves managing many moving parts, where even one misstep can put your business at risk. This sounds overwhelming, but Arctera helps you avoid the balancing act with one platform that covers every aspect of regulatory adherence.

Intelligent information governance

Playing by regulatory rules requires constant action to keep data secure and in line with legal requirements. Our information governance solutions simplify this business process with automation tools that allow you to stay compliant without the manual burden.

Arctera software gives you complete control over your data throughout its lifecycle, ensuring all actions stay fully aligned with regulatory standards. It helps you identify and mitigate potential risks and stay accountable.

• Control data storage and processing locations to meet legal and regulatory requirements
• Automatically generate tailored reports to provide clear compliance evidence
• Receive real-time notifications to prevent potential compliance breaches, detected with cutting-edge technology
• Limit access to critical data to authorized personnel only
• Monitor data flows and access patterns to identify threats early, and track data-related risks through tailored dashboards
• Visualize your data lifecycle from origin to destination and assign custodians to ensure accountability

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Strong data sovereignty and security

A significant portion of data-related regulations are dedicated to ensuring control over where data is stored and who can access it. Data sovereignty and governance, as well as retention, are therefore core to any compliance strategy.

Our software is designed to help you meet these demands. Rather than relying only on traditional backup and recovery, we place equal emphasis on sovereign control and secure retention, allowing you to confidently meet evolving compliance expectations while retaining full ownership of your data.

• Ensure compliance with data residency and sovereignty rules through Arctera’s network of 10 global data centres
• Retain, archive, and delete data in line with regulatory mandates
• Use Manage Your Own Key (MYOK) capabilities for complete control over encryption keys and data access
• Deploy in cloud, hybrid, or on-premises architectures to match your security and governance needs
• Proactively detect and govern data activity to flag unauthorized access and sustain your compliance posture

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Effortless eDiscovery

To maintain compliance, you need to know what data you have stored and what it contains. Without this, how can you know whether you’re meeting regulatory standards?

Arctera’s software allows you to find and analyze information from over 120 sources, including off-channel communications such as email, chat, social media, audio, and more.

• Capture and analyze more than 1,100 data types, either using out-of-the-box patterns or your own tailored classification rules
• Determine what data needs to be retained and ensure it’s stored securely and efficiently with AI-powered, risk-based classification
• Quickly locate relevant data with intelligent AI technology to answer legal or privacy queries
• Preserve unstructured data with secure archiving and indexing for future access
• Reduce storage costs and support minimization by identifying what data to retain and what can be deleted
• Export search results and apply policies easily with our self-service

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Strategic surveillance

One of the greatest obstacles to compliance is staying ahead of risks within an ever-growing volume of data and communications, especially when they’re in unmonitored channels. It’s simply too much to manually tackle, which is why a reliable surveillance tool is key.

Arctera delivers fully integrated, end-to-end communications surveillance to ensure no threats slip through the cracks.

• Capture content from 120+ sources, including chat, email, social media, audio, video, and collaboration platforms. This spans all your systems, from Microsoft 365 and Google to Bloomberg, Salesforce, ServiceNow, and others
• Automatically classify and contextualize unstructured data, as well as minimize duplicate, stale, orphaned, or dark data
• Detect anomalies, suspicious behavior, and potential ransomware
• Transform audio and video into searchable, structured data for faster analysis and review
• Use AI and NLP for fast and effective language detection, sentiment analysis, advanced keyword conditions, and exact data match
• Preserve data lifecycles in a secure, searchable repository with full audit trails

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The compliance software suite: Products powering your regulatory confidence

Insight eDiscovery

Simplify the entire legal and investigation process with Arctera Insight eDiscovery for your end-to-end EDRM needs (recognized as a Leader in the IDC MarketScape). Use AI to capture ESI from any communication channel and proactively archive it.

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Insight Capture

Ingest communications data so it can be monitored and archived, ensuring nothing slips outside compliance monitoring. Capture data from 120+ sources with no fragmented silos, allowing you to manage content across multiple sources and message types in a unified way while still applying policies to individual channels as needed.

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Insight Archiving

Store all your cloud and SaaS data in a compliant and discoverable way, ready for audits. Automate retention policies, maintain data sovereignty, and protect content with encryption and access controls. Reduce storage risk with a scalable, governed repository.

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Insight Information Governance

Centralize privacy and data lifecycle management to easily mitigate threats and safeguard sensitive information from unauthorized access. Automate data discovery and classification and enforce access controls to reduce risk. Generate detailed reports to maintain oversight across multiple privacy regulations.

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Insight Surveillance

Use AI and machine learning to monitor all your communications and ensure they’re compliant. Transcribe audio and video chats to make them easily analyzable, enabling actionable insights that help you stay ahead of regulatory compliance. Cut through the noise to automatically surface any critical or risky data.

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Enterprise Vault

Rely on Enterprise Vault for proven, secure archiving of content. Ideal for on-premises or hybrid environments, it provides long-term retention, defensible legal holds, and regulatory compliance with a stable, trusted platform for your organization’s data.

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Why choose Arctera for effective compliance management systems?

While it may seem like a herculean task to monitor every piece of business content, Arctera’s easy-to-deploy solution makes it simple.

Meeting today’s compliance challenges

Unlike legacy systems, Arctera employs cutting-edge technology combined into a unified platform to tackle every area of compliance and the trials faced by modern businesses. Access full visibility and comprehensive control, no matter the scale and location of your data.

Designed to keep business continuity

Complexity stalls productivity, so we engineered our solution to be as intuitive and flexible as possible. With one quick-to-implement system, your teams can confidently achieve compliance from day one, without disrupting day-to-day operations.

In-depth expertise, shared freely

You’ll find no “Jack of all trades, master of none” here. Instead, we have a designated team of true experts dedicated solely to compliance. They know every aspect of data law inside out and are always happy to impart their wisdom or collaborate with you on solving an issue. We’re committed to keeping our knowledge fresh, and will continuously update our platform to reflect any regulatory changes.

Trusted by many leading institutions

Arctera provides solutions to tens of thousands of customers worldwide, including 70% of the Fortune 100. That’s because we excel in helping fast-growing businesses like yours build a proactive compliance culture that evolves as you grow. Find out how our solutions integrate seamlessly with your existing systems so you can focus on growth, not red tape.

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Frequently Asked Questions

1) What is a Compliance Management System?

A compliance management system (CMS) is a framework used by institutions to navigate and manage their compliance obligations efficiently. It helps to ensure that all your operations always comply with any relevant regulations and industry standards, from the GDPR to HIPAA, and others. In fact, many of these laws require you to have a CMS in place. Many companies choose to use designated software to streamline their system.

Arctera is more than a standard CMS program, which often focuses only on documentation and workflow. Our technology-driven platform covers all aspects of compliance by monitoring, managing, and securing your data and communications. It’s a modern, end-to-end tool that unifies governance, surveillance, security, and discovery in one solution.

2) How does efficient compliance monitoring and risk management software help organizations stay compliant?

Compliance is an ongoing task that requires constant visibility and action. Compliance solutions like Arctera do this heavy lifting for you, so you can confidently adhere to all relevant regulations without expending an unachievable amount of time and effort doing so.

Instead of using manual checks and siloed systems, Arctera automatically monitors data from 120+ sources and finds and classifies sensitive information and potential risks before they become an issue. Also, built-in reporting and audit trails make proving your compliance simple, even with ever-changing regulations.

3) Which industries is Arctera’s compliance management solution suitable for?

Actera’s compliance program is specifically designed to meet the needs of highly regulated industries where compliance is particularly non-negotiable. We’re trusted by:

• Financial services: To monitor trading activity and secure communications in line with changing financial regulations
• Healthcare: To protect patient data, ensuring it’s only accessible by authorized personnel and is in line with HIPAA and global privacy compliance
• Government: To safeguard sensitive public and internal information and maintain transparency, ready for audits
• Education: To manage student privacy and maintain strong information governance in line with modern standards such as the GDPR and child-specific privacy laws.

Whatever your sector, we provide the right tools to reduce risk and stay compliant, so you can avoid penalties and maintain trust.

4) Can Arctera integrate smoothly into our existing systems?

Absolutely. Arctera is designed to fit seamlessly into your current technology ecosystem, including Outlook, SharePoint, CRMs, and internal databases. This integration means that regulatory workflows become a part of your everyday tools, supporting compliance without disruption.