Microsoft SharePoint Capture Integration

The Arctera SharePoint connector is an API-based integration that captures, preserves, and supervises SharePoint document activity, including files, metadata, and collaboration records, for regulatory compliance, audit, and eDiscovery. It is designed for compliance, legal, and IT teams that require a complete and reviewable record of document collaboration.
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What Is the Arctera Microsoft SharePoint Integration?

The Arctera SharePoint integration uses Microsoft Graph API and SharePoint CSOM API to retrieve document activity and collaboration data from SharePoint environments. It performs scheduled and ad hoc collection, captures document records and associated metadata, and transforms them into standardized, archive-ready output for supervision, retention, and eDiscovery workflows.

This integration is used by compliance, legal, and IT teams to capture and govern document collaboration in a consistent and reviewable format.

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Technical Specifications

The following technical details summarize how the Arctera SharePoint connector operates within enterprise environments and how document activity and metadata are collected, processed, and delivered for governance workflows.

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  1. Attribute

    1. Integration Type
    2. Data Ingestion Method
    3. Authentication Method
    4. Deployment Model
    5. Archive Destination
    6. Supported Editions
    7. Captured Scope Summary
    8. Policy Enforcement Stage
    9. Regulatory Alignment

  2. Detail

    1. API-based integration using Microsoft Graph API and SharePoint CSOM API
    2. Scheduled and ad hoc API-based collection
    3. OAuth 2.0 using Microsoft application permissions
    4. SaaS
    5. Configured archive target within Arctera Unified Platform
    6. Microsoft 365 / SharePoint Online
    7. Document activity, metadata, collaboration records
    8. Applied during ingestion pipeline before archive commit
    9. Supports enterprise compliance, audit, and investigation workflows
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What the Microsoft SharePoint Connector Captures

check-circle: Document Files: Captures files stored within SharePoint sites and document libraries.

check-circle: Document Metadata: Captures metadata such as creator, timestamps, and document attributes.

check-circle: Document Activity: Captures document lifecycle events such as updates and modifications where supported.

check-circle: Collaboration Records: Captures collaboration-related activity associated with shared documents.

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How the Microsoft SharePoint Connector Works

The SharePoint connector operates as a scheduled ingestion pipeline that retrieves document activity and metadata from Microsoft APIs, normalizes records, and delivers them into the Arctera Unified Platform archive for supervision, retention, and eDiscovery workflows.

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Step 1: Application Registration and Permissions
Configure API access through Microsoft application registration and assign required permissions for Graph and SharePoint APIs.
Step 2: Authentication Setup
Configure OAuth 2.0 authentication and establish secure API access to SharePoint environments.
Step 3: Collector Configuration
Configure the connector within Capture and define scope, monitored users, and processing settings.
Step 4: Scheduled Data Collection
Capture executes scheduled or ad hoc API collection runs to retrieve document activity and metadata.
Step 5: Normalization and Archive Delivery
Transform SharePoint data into standardized formats and deliver normalized records to the configured archive target.
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Supported Environments

The SharePoint integration operates across SharePoint Online environments with Capture deployed as a SaaS-based service.

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SharePoint Online Environment

The integration connects to SharePoint Online using Microsoft APIs and retrieves document activity and metadata based on configured permissions.

SaaS Capture Deployment

Capture operates as a SaaS deployment, securely connecting to SharePoint APIs to retrieve and process document data before delivery to the archive target.

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Compliance & Regulatory Use Cases

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Retain SharePoint document activity for compliance

Compliance and Risk Teams

When employees collaborate through SharePoint, the Arctera connector captures document records and metadata and preserves them in the Arctera Unified Platform. Teams can retain document activity for compliance and supervision.

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Investigate document collaboration and changes

Compliance, Legal, and IT Teams

When investigating document activity, the Arctera connector captures document records and metadata. Teams can reconstruct document changes and collaboration activity.

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Apply legal hold and eDiscovery to SharePoint data

Legal and eDiscovery Teams

When legal matters require document review, the Arctera connector captures document records and metadata and preserves them in the archive.

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Provide audit trail of document activity

Compliance and Audit Teams

When auditors require visibility into document activity, the Arctera connector captures document records and metadata to provide a structured audit trail.

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Frequently Asked Questions

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What Microsoft SharePoint content does the integration capture?
The integration captures document files, metadata, and associated document activity from SharePoint environments. Capture scope is aligned to supported Microsoft APIs and configured permissions.
Does the integration capture SharePoint data in real time?
No. The integration uses scheduled or ad hoc API-based collection runs and does not intercept live user activity.
How quickly is SharePoint data available in the archive?
Data is captured based on configured collection schedules and API availability. Once retrieved, records are normalized and delivered to the archive.
How is access to SharePoint data secured?
Access is configured using OAuth 2.0 authentication and Microsoft application permissions. Data transfer occurs over encrypted connections.
How does this support compliance and audits?
The integration preserves document activity and metadata as normalized records, supporting supervision, retention, investigation, and audit workflows.
How is the connector deployed?
The connector is configured by granting API access, setting permissions, and enabling data collection within Capture.
How does this differ from native Microsoft SharePoint retention?
The integration retrieves SharePoint data through APIs, normalizes it, and delivers it to a centralized archive for consistent governance and review.
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See How SharePoint Capture Works in Your Environment

Capture SharePoint files and metadata as normalized, archive-ready records for supervision, retention, and eDiscovery.
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Read Our Compliance Blogs

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