Microsoft OneDrive Capture Integration

The Arctera Microsoft OneDrive connector is an API-based integration that captures, preserves, and supervises OneDrive file activity, including uploads, renames, document creation, and metadata, for regulatory compliance, audit, and eDiscovery. It is designed for compliance, legal, and IT teams that require a complete and reviewable record of document activity.

Request a Demo

/content/eds-arctera/contact-us

style

py-0

What Is the Arctera Microsoft OneDrive Integration?

The Arctera Microsoft OneDrive integration uses Microsoft Graph API and SharePoint API to retrieve file activity and document data from OneDrive for Business environments. It performs scheduled and ad hoc collection, captures file events and associated metadata, and transforms them into standardized, archive-ready output for supervision, retention, and eDiscovery workflows.

This integration is used by compliance, legal, and IT teams to capture and govern document activity in a consistent and reviewable format.

t-body

style

bg-grey

Technical Specifications

The following technical details summarize how the Arctera Microsoft OneDrive connector operates within enterprise environments and how file activity and metadata are collected, processed, and delivered for governance workflows.

t-b-s

Attribute
1. Integration Type
2. Data Ingestion Method
3. Authentication Method
4. Deployment Model
5. Archive Destination
6. Supported Editions
7. Captured Scope Summary
8. Policy Enforcement Stage
9. Regulatory Alignment
Detail
1. API-based integration using Microsoft Graph API and SharePoint API
2. Scheduled and ad hoc API-based collection
3. Microsoft Entra ID application permissions with X.509 certificate authentication
4. Private cloud or self-hosted Capture deployment
5. Configured archive target within Arctera Unified Platform
6. Requires OneDrive for Business / Microsoft 365 with API permissions
7. File activity, document events, metadata
8. Applied during ingestion pipeline before archive commit
9. Supports enterprise compliance, audit, and investigation workflows

style

pt-0

What the Microsoft OneDrive Connector Captures

check-circle: File Upload Events: Captures files uploaded to OneDrive along with associated metadata.

check-circle: File Rename and Update Events: Captures changes to file names and document updates where supported.

check-circle: Document Creation Events: Captures new documents created within OneDrive, including browser-created files.

check-circle: File Deletion Activity: Captures deletion-related activity records where available through Microsoft APIs.

check-circle: OneNote Files: Captures Microsoft OneNote files and associated document data.

check-circle: File Metadata: Captures metadata such as creator, modified date, file size, and location references.

style

pb-0, pt-md

How the Microsoft OneDrive Connector Works

The Microsoft OneDrive connector operates as a scheduled ingestion pipeline that retrieves file activity and metadata from Microsoft APIs, normalizes records, and delivers them into the Arctera Unified Platform archive for supervision, retention, and eDiscovery workflows.

t-b-s

Step 1: Entra ID Application Configuration

Step 2: Certificate Authentication Setup

Configure X.509 certificate authentication and associate it with the application to enable secure API access.

Step 3: Authentication and Collector Configuration

Enter directory ID, application ID, and certificate details in Capture and configure monitored users and processing settings.

Step 4: Scheduled and Ad Hoc Data Collection

Capture executes scheduled or ad hoc API collection to retrieve file activity, document events, and metadata without interacting with live user sessions.

Step 5: Normalization and Archive Delivery

Transform OneDrive file events and metadata into standardized formats and deliver records to the configured archive target.

style

pb-0

Supported Environments

The Microsoft OneDrive integration operates across Microsoft 365 cloud and government cloud environments with Capture deployed in private or self-hosted infrastructure.

t-b-s

small,bright,shadow

Microsoft 365 and Government Cloud Environments

The integration connects to OneDrive for Business using Microsoft APIs and Entra ID authentication. It retrieves file activity and document data based on configured permissions.

Private Cloud or Self-Hosted Capture Deployment

Capture is deployed within a private cloud or self-hosted environment. It securely connects to Microsoft APIs, performs scheduled ingestion, and processes OneDrive data before delivering it to the archive target.

style

pb-3xl, pt-3xl, bg-borange-005

Compliance & Regulatory Use Cases

t-b-s

event-one,no-badge,no-location,no-datetime

Retain document activity for compliance oversight

Compliance and Risk Teams

When employees store and manage files in OneDrive, the Arctera connector captures file activity and metadata and preserves them in the Arctera Unified Platform. Teams can retain document records for compliance and supervision.

alt

Investigate document changes and access patterns

Compliance, Legal, and Risk Teams

When investigating document activity, the Arctera connector captures file events and metadata. Teams can reconstruct activity and review changes, resulting in more complete investigations.

alt

Apply legal hold and eDiscovery to document records

Legal and eDiscovery TeamsLegal and eDiscovery Teams

When legal matters require document review, the Arctera connector captures file records and metadata and preserves them in the archive. Legal teams can search, hold, and produce records.

alt

Provide audit trail of document lifecycle activity

Compliance and Audit Teams

When auditors require visibility into document activity, the Arctera connector captures file events and metadata. Teams can provide a structured audit trail for compliance and review workflows.

alt

Frequently Asked Questions

t-b-s

What Microsoft OneDrive content does the integration capture?

The integration captures file activity events such as uploads, renames, document creation, and supported deletion activity, along with associated metadata including creator, modified date, and file attributes. Capture scope is aligned to supported Microsoft APIs.

Does the integration capture Microsoft OneDrive data in real time?

No. The integration uses scheduled or ad hoc API-based collection runs. It does not intercept live user activity.

How quickly is Microsoft OneDrive data available in the archive?

Data is captured based on configured collection schedules and API availability. Once retrieved, records are normalized and delivered to the archive.

How is access to Microsoft OneDrive data secured?

Access is configured using Microsoft Entra ID application permissions with OAuth 2.0 and X.509 certificate authentication. Required permissions are scoped to supported APIs.

How does this support compliance and audits?

The integration preserves OneDrive file activity and metadata as normalized archive-ready records, supporting supervision, retention, investigation, and audit workflows.

How is the connector deployed?

The connector is configured by registering an Entra ID application, granting permissions, uploading a certificate, and configuring Capture settings for monitored users and processing.

How does this differ from native Microsoft OneDrive retention?

The integration retrieves OneDrive data through Microsoft APIs, normalizes it, and delivers it to a centralized archive, enabling consistent governance across systems.

style

pb-0